USA TRACK & FIELD - NEW ENGLAND 2003 ANNUAL MEETING

Monday, September 15, 2003, 7:00 p.m.

Marriott Newton, 2345 Commonwealth Ave (Rt.30), Newton MA

The Annual Meeting of the Association provides individual and club members an opportunity
to voice their opinion, ask questions, and help elect the Board of Governors that works on
behalf of the membership throughout the year, coordinating road running, track & field, cross country, racewalking, and mountain running activities, for all ages.

This year's meeting will be held at the Newton Marriott, 2345 Commonwealth Ave, Newton MA.
This is near the intersection of Rt 128 (I-95) and Rt 30. The meeting room is on the restaurant level.

All USATF members age 18 and over, whether a member of a club or unattached, have a vote at this meeting.  They must have been a member as of the first day of the month preceding the meeting - August 1, 2003.

The current USATF New England by-laws can be found by clicking here, or by requesting a copy from the New England office, office@usatfne.org.

Key items will be review of the year's programs, and election of sports committee chairmen.
We hope to have a speaker at the end of the meeting.
Incumbents and responsibilities of the various positions that are to be elected are detailed below. Anyone interested in running for, or requesting additional information on, a USATF-NE Board position, may contact the USATF-NE President or one of the Vice-Presidents.

AGENDA
6:30-7:00 PM  Sign in
7:00 PM
1.   Establish Quorum
2.   Opening Remarks - Gary Snyder, President
3.   Managing Director's Report - Steve Vaitones
4.   Treasurer's Report - Jim O'Brien
5.   Reports by Officers and Sports Committee Chairs
For the efficient conduct of the meeting, written reports from Officers, Sports Chairmen, Athlete Representatives and Officials will be available in writing. 6. Elections Officers are in the middle of a two year term and not up for election Sports Committee Chairmen. A total of nine chairmen will be elected (See Below) Athlete Representatives: Three Athlete Representatives will be elected. 7. Selection of 15 delegates to the USATF Annual Meeting December 3-8 in Greensboro NC. 8. Grand Prix Series proposed changes See Below 9. New Business as brought up by the membership 10. Program / Speaker (tentative) 11. Adjournment

ELECTIONS - POSITIONS OPEN

SPORTS COMMITTEE CHAIRS - All are elected for a one-year term Long Distance Running - Men - Incumbent: Tom Licciardello - Women - Incumbent: Courtney Bird - Masters - Incumbent: Ken Robichaud Track & Field - Open - Incumbent: Terry O'Neill - Masters - Incumbent: Phil Byrne Cross Country - Incumbent: Dan Hart Mountain Running - Incumbent: Rich Bolt Racewalking - Incumbent: Justin Kuo Youth Athletics - Incumbent: Lance Turley Chair Responsibilities include: * Attend monthly Board meetings * Organize meetings pertaining to their sport * Arrange for the conduct of championships and attend championships * Help promote events and avoid scheduling conflicts within the various sports * Adjudicate problems and/or protests in regards to competition * Work to establish development programs and clinics which will increase participation and quality of the sport * Work with the Association office in securing sponsorship for and conducting of special, regional, and national events as appropriate * Work as a team with other sports chairs ATHLETE REPRESENTATIVES - Three positions elected for a one-year term Incumbents: Jim Garcia, John Oleski, Chris Simpson Responsibilities include: * Attend monthly Board meetings * Serve as liaison between athletes, events, and Association * Get feedback from athletes regarding events/management, programs, clinics, schedules * Attend championships and other events * Assist in adjudication of problems and/or protests in regards to competition * Work as a team with the sports chairs * Assist with planning and implementation of development projects

GRAND PRIX MODIFICATIONS


Developed by the LDR chairs
GRAND PRIX PROPOSAL #1

Change from:
"The Grand Prix consists of seven USATF-NE Championships . The distances shall be 5km, 8km/5m, 10km, the marathon, and three distances selected from 12km, 15km, 10m, 20km, half marathon, 25km, and 30km"
TO
"The Grand Prix consists of seven races which include USATF-NE Championships and may include additional quality distance running events. The distances shall be 5km, 8km/5m, 10km, the marathon, two distances selected from 12km, 15km, 10m, 20km, a half marathon, 25km, and 30km, and one additional race selected from a pool of other events."

Reason:
The number of longer distance races being held in the association - 12K through 30K continues to drop each year. Many years, we see races win a bid by default (when there only being 3 races for 3 distances) regardless of distance, quality, or if they fit into the season. This will allow us to select a seventh grand prix event that will be the best event available. That event may be an additional race in the longer distance range, a second race at a same distance, or add a new type of event to a year's schedule. All non winning longer distance races will be eligible to be part of this "wild card" pool.

PROPOSAL #2
Contingent on passing Proposal #1, add the following:
"Events eligible for the wild card race in any year include the following: the New England cross country championship; a road mile (requiring at least separate men's and women's races, if not age divisions); an additional race in the range from 12km to 30km which was not selected when voting for that group; and any race not winning the bid at a standard distance but not including the marathon.

Amendments to both proposals may be made at the annual meeting.

Looking Ahead:

GRAND PRIX SELECTION MEETING for 20TH ANNUAL SERIES
Monday, November 3, 2003, 7PM, Site To Be Announced

Bids will be sent to prospective races following the annual meeting. They will be due back to the office by October 27. If you wish to receive a bid package, call (617) 566-7600.


USA Track & Field New England


Home | Track & Field | Road Running | Race Walking | Cross Country | Mountain/Trail Running | Membership

Comments? Email Webmaster with suggestions for this page. Thanks!